Print your surveys for offline use

How to print a hard copy of your survey

Gayathri Rajendiran avatar
Written by Gayathri Rajendiran
Updated over a week ago

You can now generate PDFs of your surveys and print these for use in the real world. We believe this can be a real time-saver. If you have ever tried to replicate an EngagementHQ survey in Word or a similar printable document, you know what we are talking about. As it has always been the case, once you have collected hard copies of your survey you can come back into EngagementHQ and enter these manually back into the system. See here how.

Generating Surveys as PDFs

All your surveys, as printable PDFs, are just a couple of clicks away.  Open your survey and click on the edit button.

This will open your survey. Look for the Print symbol as shown below. 

You will get a cleanly structured PDF version of your survey that will look something like this. You can save the PDF or print it straight away:

What to consider?

Although this is a straightforward feature there are a few things we believe you should take note of:

  • Due to the nature of online surveys, some questions types cannot be replicated entirely in the real word, e.g. the file upload. Although we believe we have found ways to present all question types in ways that make sense, please play around with the different types to see how they show in the PDF.

  • If you need two slightly different versions for offline and online use, e.g. because your survey description includes a lot of links, there is no need to change the online survey to make it work for your offline purposes. Simply clone the survey and maintain an offline and online version and leave the offline version unpublished.

  • You get a PDF. This is fixed and cannot be changed unless you have software that allows you to do it.

  • NEVER change an already published survey (read why).

Note : The skip logic and conditional questions will appear in the same format as the other questions in the survey. However, for conditional questions, the condition applied to the question will be displayed above it.

We hope you enjoy this feature and if you have any feedback for us, please get in touch with us via chat or email at

Note: If there are blank spaces appearing in the survey, the ideal way to remove them is by converting the PDF to a Word document, removing all the spaces, and then converting it back to PDF.

Note: The PDF generator we currently use does not support Mandarin/Gurumukhi characters. We only support the Roman Script on PDFs.

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